Subprojects for precise project management
You now have the option of creating subprojects in Clockodo! This makes your project organisation even more flexible.
To start with, the new feature offers basic functions that already provide more structure and clarity. Are you still missing a function? We are already working on expanding the range of functions and providing you with even more options in the future.
How to create subprojects
- In the Project reports section, select a project and create subprojects directly. The view adapts based on the status of your project:
- No time entries yet: A prompt with the corresponding button to create subprojects will be displayed.
- Time entries already exist: Existing entries will be listed. Use the blue plus button on the right to add subprojects.
Attention: As soon as you have created subprojects, time entries can only be made for these. You can no longer make bookings to the main project.
The same applies to lump sum entries: As soon as you have created a subproject, you can only post lump sum entries to this - no longer to the main project.
Dissolve subprojects
In the subproject overview, you also have the option of dissolving existing subprojects using the corresponding button. All time entries and lump sums are then automatically moved to the main project.
Attention: However, the subprojects and their budget settings are deleted in the process. You cannot undo this process.

Define budgets individually
If you activated the budget function for the main project, you can now also define your own budgets for subprojects. You can now assign individual budgets to subprojects. The following rules apply:
- All subprojects of a main project share the same budget type (e.g., strict or flexible budgets, the same unit such as euros or hours). You define the budget type when you create the main project.
- These settings are determined at the main project level and specified in the project creation form.
- To set a budget, you have two options, selectable in the project form:
- Enter budget directly: The budget of the main project sets an upper limit. Subprojects do not exceed this in total.
- Calculated Budgets: The main project’s budget is calculated as the sum of the subprojects' budgets.

Improving subprojects: Your feedback matters
We are aware that the current implementation of the subprojects may not yet align perfectly with your workflows. That’s why we’re committed to refining them with your input to ensure seamless integration into your processes. We warmly invite you to share your feedback with us. To help us understand your needs as precisely as possible, please book an appointment with our Customer Success team.
Right now, we’re working hard to make the subprojects fully analyzable and editable through the Clockodo Reports builder.