The clockodo dashboard shows the current work time broken down by services and projects. You can see important figures such as the total tracked working time or the proportion of billable working time.
At the push of a button you can change the diagrams and details so that they contain only your own working time or that of the entire company.
The lower area lists budgeted projects, ensuring that you have critical budgets available to view immediately. From here you also have direct access to project reports and your online saved report templates.
You can switch the diagrams on the dashboard and in the project reports between pie and bar charts (showing progress over time). The view mode you last used is remembered for your next visit.
On the dashboard you can select the overview between five different current time periods. When the period is changed, the diagrams and details are recreated automatically.
For processing after project completion or as a quick interim overview: the project report contains all facts such as total tracked working time, project run time or its apportionment to the employees involved
The total work on the project is listed separately by billable and non-billable times. You can print the list directly as time sheets or use it as the basis for your billing.
A budget can be attached to each project. From the tracked times and the hourly rate, clockodo automatically calculates project progress and indicates this in graphics and figures.
The project report breaks down the individual services as proportions of the total tracked time in detail. A diagram shows the distribution of services over the project run time.
With clockodo you can effortlessly create analyses of the working times customized to your own requirements. Use drag-and-drop to pull the criteria you want into the desired order, then see the report generated instantly.
The two graphics show you the distribution of the first grouping level at a glance. As a pie chart and distributed over the selected time period. Under this, all levels with the relevant working time and the turnover generated are listed.
You can create the reports for any period you choose. Some frequently used periods are available for direct selection, while you can select others from a calendar.
Filtering by customer, project, service, co-worker, billability, or description lets you restrict the times analyzed in the report. The individual filters can be combined in any way and act directly on the report displayed.
Below the diagrams, clockodo lists all levels with their tracked working time and turnover. Symbols in front of the designation represent the category. You can work with any group, for example to assign a specific selection of time entries to a different service.
Save the report you have created as a template so that you can access it directly in future. The template saves the time period, the created grouping, and the filters. When invoked in future, a new report is created automatically with the current time entries.
The “Time Entries” page lists your tracked times for one day, grouped by task. Here you can make minor corrections or delete individual entries. Co-workers who are not authorized to see reports can thus see an overview of their hours here.
As an alternative to using the time clock to record working times, you can also create time entries manually. If you have already worked on a task today, this is possible even quicker: click on “+” within the group and the form is pre-filled for you.
You can change the calendar above your list of time entries between the weekly and monthly view with a single click.
Have any mistakes crept in to your time recording? You can make corrections to individual entries or to grouped tasks.
The time clock records your working times automatically to the second under the customer/project name, service, billability, and an optional description. When switching tasks you only need a few clicks to update the information. Under the working time for the current task you can also see the total time that has already been devoted to this task today.
Time recording is done by the server; you can close the window or change to another app on your phone, and the clock will continue to run.
The clockodo desktop client is a downloadable program that lets you run the online time clock without a web browser.
A little symbol next to the task bar gives you access to the time clock at any time and lets you see whether it is running or paused. The program automatically detects if you are away from the computer. When you return it asks whether your time away should be counted as work time or not.
The software is available for Windows, Mac, and Linux. Download here
Intelligent help is included to make clockodo easier to use: In just two clicks you can enter a new description into the current task, continue a task performed recently or select from the most frequently performed tasks.
Any corrections required, such as a break that was not stopped or a typing error in the description, can be made directly in the time clock.
You can also use the time clock for recording time with a smartphone while out and about. Apps are available for iPhone and Android. You can also simply use the time clock of the website with other mobile devices. clockodo detects the screen size and displays the optimal version of the website for your device.
Recorded times are grouped in clockodo by customer. You can create multiple projects for each customer in order to analyze work elements separately.
For each client and project you can set an individual hourly rate or use the company rate. When you specify a project budget, clockodo will automatically calculate project progress.
If you are already using another time tracking system, clockodo can import existing data from that system. With some online systems this can be done automatically via an API interface; in other cases data can be read from a .csv file.
All data held by clockodo can be exported in .csv format for processing or archiving in other programs.
In addition to our server-based backups, you can create your own backups in a single click and restore them, e.g. before carrying out imports or deletions. If you do this, all the company’s master data, settings, and time entries are reset to the respective time point.
Any number of employees is supported, with three levels of authorization available. You determine whether a given user may only see and edit his/her own time entries or may also analyze company-wide reports and edit master data.
Each user can use clockodo in their preferred language and time zone.
Time is recorded using a time clock with information on the current task. You can use it on the website, download it (for Windows, Mac and Linux) or run it as a smartphone app. Times that have not been stopped can be entered manually via the website.
With clockodo you can effortlessly create analyses of the hours worked customized to your own requirements. You can create reports for any period you choose, group them by multiple criteria, and save them as templates.
Using the clockodo time clock, you can exactly reproduce when you started working on a task and when you completed it. Furthermore you can see when you had a break or edged another task in.
Any number of co-workers is supported. You determine whether a given user may see only her/his own time entries or may also analyze company-wide reports or edit client and project data.
If you are already using another time tracking system, clockodo can import existing data from that system. With some online systems this can be done automatically via an API interface; in other cases data can be read from a .csv file.
All clockodo data can be exported in .csv format.
In addition to our server-based backups, you can create your own backups with a single click and restore them, e.g. before carrying out imports or deletions.
Each user can use clockodo in their preferred language and time zone. Employees in other countries can thus get to grips with the system straight away, and international teams can track times without difficulty, as well.
The outstanding functionality of clockodo time tracking is combined with straightforwardness and ease of use.
In developing the program, effort was put into making it a sleek, fast piece of software capable of being put into everyday use without requiring training time.
We protect your data from server breakdowns by mirroring it on multiple servers and creating backups several times per day.
No data is passed by clockodo to any third party. The software complies with data protection law and uses SSL encryption for data transmission as used in online banking.
Should you have questions or a problem, our expert support team will be happy to help you. We guarantee to provide assistance fast.
You can cancel your subscription to clockodo online time tracking at any time, effective at the end of the month.
