As online software, clockodo is permanently maintained and developed further. At this point, we would like to inform you regularly about news.
Wednesday, 25 Jul 2012
clockodo backs on intuitive user interfaces like for example the drag & drop feature of the reports function. Up to now, it was not possible to change the reports composition while using an iPad or another tablet. Now it is!
Tuesday, 03 Jul 2012
Hourly rates can now be declared either per customers & project, per service or per co-worker. A future update will also allow combinations.
Wednesday, 30 May 2012
clockodo has already integrated the billing aplication easybill in the first quarter of this year. Since that time it is possible to convert tracked time entries directly into invoices. Descriptions, which have been submitted to clockodo, will be adopted in the texts of the created bill positions. Naturally, you can assign how the texts should look like.
Meanwhile, we have extended this service to other billing applications. The nameable applications billomat and fastbill were added. At this point, we would like to give you an overview of the supported apps.
Attention: clockodo user get special terms at every service provider.
billomat started its service at the end of 2007. Since billomat is localised to more than 60 countrys, the application gets very interesting to international customers. Billomat sets high value on the concept of specialization and, therefore, offers many add-ons which are based on the well-administered interface. The add-ons include provider for financial accounting and money collection companies, as well as newsletter services. Bills and other documents can be mailed as real letters with the help of the "pixelletter" service.
clockodo users will be welcomed with three months three of charge. Just enter the coupon code 319-188-F7 during the registration process.
easybill has been integrated as first application by clockodo and provides its own service since 2007. Offers, invoices and co. can be created via an intuitive user interface: You already work on a bill-like view while being in creation progress. Thus, you can retain the overview with ease. The completed bill can be sent as a letter natively via easybill. New businesses are supported by easybill with a logo and an appropriate letter paper at no charge. eBay and amazon trader can import and process there trades automatically.
For clockodo users easybill expands its free testing phase of 7 days to 30 days - just submit the coupon code clockodo in the registration process.
In business since january 2008, fastbill also supports the mailing of invoices and other documents via real letters natively. In order to provice an overview of the solvency, fastbill doesn't only track incomings (through bills and offers), but also outgoings and records. Hence, fastbill straightly ships with an appropriate scan app for records. With the help of WebPayments, fastbill users can get paid their bills directly online. With the support messenger and the online bill history, fastbill users can offer further help functions to their customers.
You, as a clockodo user, will be welcomed by fastbill with three months free of charge. Therefore, you have to enter the promotion code FB4F in the start assistant after the registration.
Wednesday, 04 Apr 2012
The access rights system of clockodo has been revised. You are now able to decide exactly which user has access to which customer or project. The most important aspect at first: After the today's update, each of your co-workers has the same access rights as he had before. However, you are able to edit and refine his access rights now.
Until now, there were three user roles which you could assign to your co-workers: Owner (of the account), manager and co-worker. The co-worker had the fewest access rights. This has been obtained, but extended with some new setting options. In your co-worker administration you will find a new button to each user with the role “co-worker”. The button shows a key symbol and allows you to edit the access rights of that co-worker. Here you see an example access rights administration for an user:
As you can see, you are able to decide for each customer and each project whether the user is allowed to add time entries, to see reports or even to edit reports (e.g. edit time entries of other users in this project/customer). You will find exact descriptions to the impacts of each access right within the application. All up, we have attached great importance to the transparency of the rights system:
Here you can see the access list for an example project:
In this context we have added another small, but time saving, function: If a user just has access to exactly one project, the project is always preselected in the time clock and entry forms.
Monday, 20 Feb 2012
There has been one missing option for managing your times and revenues: The today's update of clockodo allows you to create bills for your billable times. You will find an appropriate link for every indivual report and part of report which contains billable entries. After selecting some options, clockodo initiates the creation of the bill in your billing application.
For this purpose, it is required that you use a special billing application which is available – just like clockodo – as an online application and offers a so-called API. Examples for such applications are easybill.de and billomat.com.
The bill will be created as a draft in the bill application. Upon the creation of the draft for a selected report, you can follow a direct link which leads you from clockodo to the edit form of your billing apllication. Hence, you can continue to edit your draft there.
The benefit of this outsourced approach: You can make use of all specific functions of your billing application (e.g. letter papers, document templates, text modules, sending of your bills via mail er e-mail, dunning processes, managing tax rates and discounts, special exports for accounting, ..).
The first image on the left side shows an initial report which will be transformed into a bill in the next step. Amongst other things, you also see how the creation can be initiated: For the complete report via the link at the bottom of the page, as well as for parts of the report via the link in the particular menu.
The second image shows the dialog which appears directly after following the creation link. clockodo has converted the report into a billing format and therefor set the description corresponding to your composition of the report. Now you can select the bill items which should be finally adopted to the bill. Furthermore you can assign article numbers to the bill items, which have been extracted from your billing application.
In order that you don't have to select each time the customer as well as article numbers, you can define standard mappings:
Naturally you are able to make use of clockodos rounding function while creating a bill. Therefor you just have to activate rounding in the initial report. As a special touch: If you have composed your report by "Service" -> "Day" -> "Description", rounding takes place for services with the same description on the same day. However, you will find an option during the bill process which allows you to shorten the description respectively the grouping for the billing purpose to "Service" -> "Day" or just "Service". This won't touch the determined rounded values of the report.
The first billing applications which has been integrated by clockodo is easybill.de. However, the integration of other applications is rather simple, please contact us if you want to have integrated your special billing application.